Changing PowerApp Connections

Changing PowerApp Connections

Changing PowerApp Connections

TrilogyID utilises the Microsoft PowerApps connections to integrate with:
  • SharePoint
  • Exchange
  • Planner
  • Approvals
In the event that the person who set up TrilogyID has left the organisation, or a new Account is desired to be used for communication of User OnBoard and OffBoarding requests the connection can be updated to a new account.

Permissions required

The user account that is being changed to will need to have elevated privileges to the PowerApps environment.
An account who is already a System Administrator will need to assign System Administrator privileges to the new account while the change is being implemented, after which the permissions should be removed.
To Assign System Administrator privileges to an account see Managing PowerApp Permissions

Configuration

After the appropriate permissions are applied following the below steps to change the Connections inside the PowerApps interface.
  1. Login with the New account to: https://make.powerapps.com
  1. In the top left select the Appropriate Environment (usually default)
      2. notion image
  1. Click on Solutions in the left hand menu
  1. Select Default Solution
      2. notion image
  1. Navigate to Connection References
      2.  
  1. Inside this list there will be multiple connection references and will vary greatly in number depending on your environment. You are looking for the following Connections:
    1. Approvals TrilogyID Connection
    2. Office 365 Outlook TrilogyID Connection
    3. Planner TrilogyID Connection
    4. SharePoint TrilogyID Connection
  1. For each of the connections above perform the following steps.
  1. Click on the Connection reference to open the edit pane on the right of the page
      2. notion image
  1. On the Connection, click the drop down arrow to see the other connections and click New Connection, this will open a new connection page.
      2. 💡
      If you already have an connection of the appropriate type you can select here, instead of clicking the New Connection
  1. Use the top right Search to find the appropriate connection type
      2. Connector
      Search Term
      Approvals TrilogyID Connection
      approvals
      Office 365 Outlook TrilogyID Connection
      office 365 outlook
      Planner TrilogyID Connection
      planner
      SharePoint TrilogyID Connection
      sharepoint
      ⚠️
      Note Planner has multiple connectors with this name by default, you are looking for the below icon:
      notion image
  1. You will be prompted for an Account to use, select the account currently logged in:
      2. ⚠️
      Note:
      notion image
  1. Close the connection page and go back to the edit connection page and click the Refresh icon and you will see the new connection.
      2. notion image
  1. Select the newly created connection and Click Save at the bottom of the right pane
  1. Repeat steps 8 - 13 for the other connectors
🎗️
Remember to remove the System Administrator Privileges to the account if they were modified to perform this change.